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  Microsoft Outlook - Backing up those good old emails! 
 
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Tom Davies Jul 14, 2004, 02:21pm EDT Reply - Quote - Report Abuse
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So err... how would you do it; you know back up your emails and address list from outlook, if you couldn't access the program itself? Is there a file within the program directory which holds all that information? I am trying to back up information from another hard drive which included backing up all those emails and the like before a full scale format. The thing is the OS on it is bust, and so I am running the hard drive as a second on another machine. The thing is, on that machine, outlook is not installed and so I cannot open the program on the other hard disk to save the address book and emails! It's complicated I know, but there must be a way to save all that information without accessing the program directly? Please help....

Thanks,
Tom


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Rhort Jul 14, 2004, 02:35pm EDT Reply - Quote - Report Abuse
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>> Re: Microsoft Outlook - Backing up those good old emails!
Your e-mails are stored in a .pst file. Your addresses are stored in a .pab file. Run a search on your hard drive and you'll see them.

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Tom Davies Jul 14, 2004, 02:50pm EDT Reply - Quote - Report Abuse
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>> Re: Microsoft Outlook - Backing up those good old emails!
Done a search and cannot find any files on the hard drive with that extention...

jmerc Jul 14, 2004, 03:21pm EDT Reply - Quote - Report Abuse
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>> Re: Microsoft Outlook - Backing up those good old emails!
How e-mail is saved
Where are your e-mail messages saved? Are the messages kept on the e-mail server (e-mail server: A computer that stores e-mail messages.) or locally on your computer in an Outlook data file? The answer depends on the type of e-mail account (e-mail account: The server name, user name, password, and e-mail address used by Outlook to connect to an e-mail service. You create the e-mail account in Outlook by using information provided by your administrator or Internet service provider (ISP).) you have and how you have configured the account in Outlook. The place where your new messages are saved is called the default delivery location.

Microsoft Exchange Server account

If you use Microsoft Exchange Server, typically your e-mail messages, calendar, contacts, and other items are delivered to and stored in your mailbox (mailbox: Location on a Microsoft Exchange server where your e-mail is delivered. Your administrator sets up a mailbox for each user. If you designate a personal folder file as your e-mail delivery location, messages are routed to it from your mailbox.) on the server. When you install Outlook on a new computer and select an Exchange Server account in the E-mail Account Wizard, all your items on the server are again available to you. The remaining information in this article does not apply to you, unless you either created archive or local data files, or specified that your Exchange messages be delivered to a local data file.

Exchange accounts also allow you to work offline or use Cached Exchange Mode. If you work offline or use Cached Exchange Mode, local copies of your items are kept on your computer in an Offline Folder file (.ost) (Offline Folder file: The file on your hard disk that contains offline folders. The offline folder file has an .ost extension. You can create it automatically when you set up Outlook or when you first make a folder available offline.). The .ost file is synchronized with the items on your Exchange server. Because your data remains on the Exchange server, you can recreate this .ost file on your new computer without having to back up the .ost file.

Determine whether Cached Exchange Mode is turned on

On the Tools menu, click E-Mail Accounts.
Click View or change existing e-mail accounts, and then click Next.
In the Outlook processes e-mail for these accounts in the following order list, click the Exchange Server e-mail account, and then click Change.
Under Microsoft Exchange Server, if the Use Cached Exchange Mode check box is selected, Cached Exchange Mode is turned on.

Alternatively, you can move or archive your Exchange account items to a Personal Folders file (.pst) (Personal Folders file (.pst): Data file that stores your messages and other items on your computer. You can assign a .pst file to be the default delivery location for e-mail messages. You can use a .pst to organize and back up items for safekeeping.). You can also configure Outlook to deliver new items to a .pst file, rather than keeping the items on the server. You must back up these .pst files as well as reconnect them to your new installation of Outlook.

Determine whether the default delivery location is a .pst file

On the Tools menu, click E-Mail Accounts.
Click View or change existing e-mail accounts, and then click Next.
Under Deliver new e-mail to the following location, verify the default delivery location that is listed.
Delivery of new e-mail to an Exchange server location usually appears as Mailbox - <username>. Delivery of new e-mail to a .pst file appears as Personal Folders or a custom display name you provided for the .pst file.


POP3, IMAP, and HTTP accounts

If you use a POP3 (POP3: A common protocol that is used to retrieve e-mail messages from an Internet e-mail server.) e-mail account, which is one of the most common types of personal e-mail accounts, your e-mail messages are downloaded from your POP3 e-mail server at your Internet service provider (ISP) to your computer and delivered to and stored locally in a Personal Folders file (.pst) (Personal Folders file (.pst): Data file that stores your messages and other items on your computer. You can assign a .pst file to be the default delivery location for e-mail messages. You can use a .pst to organize and back up items for safekeeping.) called Outlook.pst. Outlook.pst is the default data file name. The file is stored in the <drive>:\Documents and Settings\<user>\Local Settings\Application Data\Microsoft\Outlook folder.

IMAP (IMAP (Internet Message Access Protocol): Unlike Internet e-mail protocols such as POP3, IMAP creates folders on a server to store/organize messages for retrieval by other computers. You can read message headers only and select which messages to download.) and HTTP (HTTP (Hypertext Transfer Protocol): Protocol that is used when you access Web pages from the Internet. Outlook uses HTTP as an e-mail protocol.) accounts save your e-mail messages on a server, as does an Exchange account. As with any type of Outlook e-mail account, you can choose to archive or move items from the server into a local .pst file. If you archived or moved items from the server to a local .pst file, you need to back up the .pst file and then reconnect to it in your new installation of Outlook. If you kept everything on the server, after you use the E-Mail Accounts Wizard to set up your IMAP or HTTP account, all of the items on the e-mail server will again be available to you in Outlook.

http://office.microsoft.com/assistance/preview.aspx?AssetID=HA...1030811033


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